Dear (name),
I hope your summer has been well. I am contacting you regarding the letter I will be sending to BB&N for my request for community service hours. Please let me know if you believe any changes should be made to the letter. Once finalized, after any possible corrections, this letter should be signed and approved by you. I would like to send this letter as soon as possible, in case any problems comarise regarding the request for the hours.
I am looking forward to your response and thank you for your time,
(name)
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